Constitution

Constitution

FARNHAM PARK (BUCKINGHAMSHIRE) GOLF CLUB
CLUB RULES AND CONSTITUTION

1. NAME
The Club shall be called FARNHAM PARK (BUCKINGHAMSHIRE) GOLF CLUB (the Club.)

2. OBJECTS
The object of the Club shall be the encouragement of interest in the Game of Golf on the South Bucks District Council Golf Course, Park Road, to promote competitions and organise social functions for the members.

3. OBLIGATIONS
The Club shall:
3.1 Abide by the Rules of Golf as laid down from time to time by the Royal and Ancient Golf Club of St Andrews.
3.2 Abide by the Rules of Amateur status as laid down from time to time by the Royal & Ancient Golf Club of St. Andrews.
3.3 Comply with the Regulations and Rules of the Standard Scratch Score and Handicapping Scheme by the council of the National Golf Unions or any amendment or re-enactment thereof from time to time in force.
3.4 Abide by the Rules of the Bucks, Berks & Oxon Golf Union (BB & O) (the Union), the Ladies Golf Union (Union) and English Ladies Golf Union (Union) from time to time in force.
3.5 Pay to the Unions on the 1st January in every year such annual subscription, as the Unions shall require from time to time. Such subscription shall be paid per head of playing Members of all categories including Junior and Veteran Members on the Register of the club as at the date of the Annual General Meeting (as hereinafter defined) of the Club.

4. CONSTITUTION
The Club’s Membership shall be divided into Male and Female, Honorary Members, Life Members, Country Members, Greenstaff & Pro Shop and Junior Members under the age of 18 years.

5. PRESIDENT AND VICE PRESIDENT
The President and Vice President shall be selected by the Management Committee and will be invited to accept the Office of President to be voted on annually at the Annual General Meeting.

6. COMMITTEE
The Management of the Club shall be carried out by the Committee who shall have full power in respect of the general conduct of the Club, the finances of the Club and the drawing up of contracts. The Committee shall consist of:-
Chairperson
Captain
Vice Captain
Secretary
Treasurer
Lady Captain
Veteran’s Captain
5 Members
The Management Committee meetings will be held at two monthly intervals in the fourth week of November, January, March, May, July and September.
The Management Committee will approve and authorise sub committees recommendations. The Management Committee has the authority to overrule decisions from sub committees on anything incompatible with the Club’s interest.

A quorum to consist of six persons, one of which must be the Chairperson, Captain or Vice Captain.
Emergency decisions can be made by the quorum.

7 OFFICERS

7.1 CHAIRPERSON
The Chairperson to be elected for up to a three year term. The Chairperson may be elected for two terms only when they must step down for a minimum of one year. The Chairperson will have the Casting Vote only and will chair all Management Meetings. The Captain or Vice Captain to chair Management Meetings in the absence of the Chairperson as acting Chairperson. (The Captain/Vice Captain will have the casting vote in the event of a tied vote.)

7.2 CLUB CAPTAIN
The Members present shall elect the Club Captain at the Annual General Meeting.

7.3 CLUB VICE CAPTAIN
The Members present shall elect the Club Vice Captain at the Annual General Meeting.

7.4 CAPTAIN – LADIES SECTION
The Captain of the Ladies Section shall be selected by the Ladies at their Annual Meeting and confirmed at the Annual General Meeting of the Club.

7.5 CAPTAIN – VETERANS SECTION
The Captain of the Veterans Section shall be elected by the Veterans at their Annual Meeting and confirmed at the Annual General Meeting of the Club.

7.6 SECRETARY
The Members present shall elect the Secretary at the Annual General Meeting and shall hold office for one year. The Committee shall decide His/Her Terms of reference.

7.7 TREASURER
The Members present shall elect the Treasurer at the Annual General Meeting and shall hold office for one year. The Committee shall decide His/Her Terms of reference. The Treasurer and Secretary may be one and the same person.

7.8 ELECTION OF COMMITTEE
Five Members of the Committee will be voted onto the Management Committee on a yearly basis. They may stand for a maximum of three consecutive years whereby they must stand down for one year. If there are insufficient Members voted onto the Committee at the Annual General Meeting, Members may be co-opted onto the Management Committee, at their first meeting, for one year with no voting rights.

Any Full Member of the Club shall be eligible for election as an Officer or to serve on the committee on being nominated and seconded in writing by Two Full Members of the Club, such variation to be countersigned by the candidate consenting to serve if elected. The name of Members nominated for Officers or the Committee shall be entered on the sheet provided for such purposes and such sheet shall be available for a minimum period of three weeks before the Annual General Meeting. Nominations shall close Seven Clear Days before the day of the Annual General Meeting, the nominee having previously given his consent. If there are more candidates than vacancies to be filled, ballot forms shall be provided with the candidates names entered thereon and Members present shall select names sufficient only to fill the vacancies. In the event of an equal number of votes being cast, the immediate Past Captain, the Captain and the Vice Captain shall each cast a second vote and the candidate receiving the majority of votes so cast shall be elected.

7.9 VACANCIES
The Committee shall be empowered to fill a vacancy or vacancies arising for any reason. Any Member or Members appointed to fill a vacancy shall serve until the next Annual General Meeting, when he/she shall retire.

Under this rule a ballot must be taken when the nominations are equal to or exceed the vacancies.

The Committee shall have power to co-opt Members to the full Committee at their discretion, but only in special circumstances shall other than Full Members be co-opted and such co-opted Members shall not have voting powers.

8.0 TRUSTEES

8.1 All property of the Club whether real or personal shall be vested in the Trustees and shall be held by them upon Trust for the Club and for furthering the objects of the Club as provided by Rule 1 of these Rules. If at any General Meeting a Resolution for the dissolution and distribution of the Club funds shall be passed by a majority of the Members present and at a Special General Meeting held not less than six weeks thereafter (of which not less than four weeks written Notice shall have been given to each Member and at which not less than one half of the Members shall be present) that Resolution shall be confirmed by a Resolution passed by a majority of two thirds of the Members present and entitled to vote thereat, the Committee shall thereupon or at such future date as shall be specified in such Resolution proceed to realise the property of the Club. After discharge of all liabilities the Trustees shall hold the balance of the monies raised upon trust to divide the same in accordance with the distribution provision set out in the said Resolution.

8.2 The Trustees shall have power, subject to authorisation by a two thirds majority vote at a General Meeting or Special General Meeting, to charge the premises and other property of the Club for the purpose of raising such monies as may be required to carry on the Club for the benefit and convenience of the Members.

Every Trustee shall be entitled to be indemnified by the Club from and against all liability, costs, damages, claims and demands incurred or suffered by them arising out of and in connection with anything done by them bona fide as such Trustee of the Club or at the request of and in accordance with a Resolution of the Committee and the Trustees shall be authorised to charge the assets of the Club in their hands to satisfy any such liability. If the assets of the Club be insufficient for the purpose aforesaid then a special subscription shall be raised from and become payable by those persons who shall at the time such indemnity is invoked by Members of the Club who shall contribute thereto such amounts as shall be determined by Resolution of the Committee.

8.3 The Trustees shall be appointed by the Officers and confirmed at a General or Special Meeting by a majority of the Members present and entitled to vote thereat, and shall remain in office for a period of three years after which period they may be re-elected.

9. FINANCE SUB-COMMITTEE
The Finance Sub-Committee shall have such powers as the Committee may from time to time determine. Without prejudice to the generality of the foregoing, the Finance Sub-Committee shall have control and monitor all aspects of the Club’s finances including the review of annual subscriptions and entry fees, reviewing and approving budgets produced by other Sub-Committee’s with power to amend or reject the same as the occasion requires collecting in and if necessary suing for monies due to the Club, payment of all accounts due by the Club and maintaining a true and proper account of the finances and administration of the Club, the preparation of Annual Accounts and Balance Sheets and laying the same before the Annual General Meeting together with a statement showing the financial position of the Club, duly audited and preparation and updating if necessary of cash flow projections. The Finance Sub Committee shall consist of:-
1. The Captain
2. The Vice Captain
3. The Treasurer
4. The Secretary
5. Two Management Committee Members

All invoices to be appraised from the previous quarter during these meetings. Recommendations only permitted to be put forward to the Full Management Committee. No decisions permitted. The Treasurer to Chair this Committee. Minutes of each Meeting to The Finance Committee shall meet quarterly, second week of December, March, June and September. be available in good time for the Management Committee.

9.1 MEN’S COMPETITION COMMITTEE
The Men’s Competition Committee shall have powers as the Committee may from time to time determine. Without prejudice to the generality of the foregoing the Men’s Competition Committee shall be responsible for the playing of all competitions, including qualifying competitions, as specified by the Council of National Golf Unions from time to time; preparing Fixture Lists and making Bye-Laws and Local Rules for competitions and matches or for any purpose for the well being of the club; awarding of Handicap; admission of Members an regulation of the Standard Scratch Score of the Course in accordance with the Rules of the Council of National Golf Unions from time to time. The Men’s Competition Committee shall consist of:-
1. The Club Captain
2. The Club Vice Captain
3. The Secretary
4. Two Members of the Management Committee
Meetings will be convened November, February, then monthly, April until September on the first week of the month. The Captain to Chair this Committee and may call other meeting if the necessity arises.

A list of all outside competitions whereby entry fees are payable including friendlies, must be presented to the Finance Committee for approval and then to the Management Committee

A meeting to be convened in November of each year with the Ladies Captain, Veteran’s Captain, Secretary and Junior Representative to bring together the new fixture list for the following year and to decide on who Captain’s Farnham Park teams in National Competitions. Club Charity also to be established at this Meeting.

Minutes of monthly meetings to be made available to the Management Committee giving all external results.

The Captain to chair this Committee.

9.2 LADIES SECTION
The Ladies of the Club may form a separate section for the purpose of the Game of Golf only. For this purpose they may elect their own Captain, Vice Captain, Handicap Secretary and not less than three nor more than six Members subject to the confirmation at the Annual General Meeting. Provided they are affiliated to the Ladies Golf Union they may arrange their own competitions and matches, but the Section and its finances shall be subject to the control of the Management Committee.

A list of all outside competitions whereby entry fees are payable including friendlies must be presented to the Finance Committee for approval and then to the Management Committee.

A meeting to be convened in November of each year with the Captain, Veteran’s Captain, Secretary and Junior Representative to bring together the new fixture list for the following year and to decide on whom Captain’s Farnham Park teams in National Competitions. Club Charity also to be established at this Meeting.

Meetings to be held every two months in the first week of December, February, April, June, August, October. Minutes of meetings to be made available to the Management Committee giving all external results.

The Ladies Annual General Meeting to be held on the first Monday in October at Farnham Park Golf Course.

The Ladies Captain to chair this Committee.

9.3 VETERANS SECTION
The Veteran Members of the Club may form a separate section for the purpose of the Game of Golf only. For this purpose they may elect their own Captain, Vice Captain, Competition Secretary and not less than three nor more than five Members, (one of which must be a female), subject to the confirmation at the Annual General Meeting. They may arrange their own competitions and matches, but the Section and its finances shall at all times be subject to the control of the Management Committee.

A list of all outside competitions whereby entry fees are payable including friendlies, must be presented to the Finance Committee for approval and then to the Management Committee.

A meeting to be convened in November of each year with the Captain, Veteran’s Captain, Secretary and Junior Representative to bring together the new fixture list for the following year and to decide on whom Captain’s Farnham Park teams in National Competitions. Club Charity also to be established at this Meeting.

Meetings to be held every two months in the first week of December, February, April, June, August, October. Minutes of monthly meetings to be made available to the Management Committee giving all external results. The Annual General Meeting of the Veteran’s Section to be held on the last Monday in September.

The Veteran’s Captain to chair this Committee.

9.4 JUNIOR SECTION
The Junior Members of the Club may form a separate section for the purpose of the Game of Golf only. For this purpose they may elect their own Captain, Committee and a Junior Leader will be appointed by the Management Committee plus two Committee Members. All Adults so appointed must be CRB cleared. (A Member may be co-opted from the Membership). All of the above is subject to confirmation at the Annual General Meeting. They may arrange their own competitions and matches but the Junior Section shall at all times be subject to the approval of the Management Committee. Junior Members shall have voting powers only in respect of matters relating to the Junior Section.

A list of all outside competitions whereby entry fees are payable including friendlies, must be presented to the Finance Committee for approval and then to the Management Committee.

A meeting to be convened in November of each year with the Captain, Veteran’s Captain, Secretary and Junior Representative to bring together the new fixture list for the following year and to decide on whom Captain’s Farnham Park teams in National Competitions. Club Charity also to be established at this Meeting.

Meetings to be held every two months in the second week of December, February, April, June, August, October. Minutes of monthly meetings to be made available to the Management Committee giving all external results. The Annual General Meeting of the Junior Section to be held on the second Monday of October each year at Farnham Park Golf Course.

The Junior Leader to chair this Committee.

9.5 SOCIAL SUB-COMMITTEE
The Social Sub-Committee shall have such powers as the Committee may from time to time determine. Without prejudice to the generality of the foregoing the Social Sub-Committee shall have control and responsibility for the arrangements and organisation of all social events of the Club and for catering facilities as required. The Social Sub-Committee shall consist of:-
1. The Club Captain
2. The Club Vice Captain
3. A Lady nominated by the Ladies Section
4. The Secretary

The Social Sub-Committee shall have power to co-opt two additional Members as occasion requires, one of whom shall be a Member of the Committee and shall elect a Chairman from one of their number as occasion requires.

9.6 COMPLAINTS SUB-COMMITTEE
The Complaints Sub-Committee shall have such powers as the Committee may from time to time determine and in particular the powers, rights and duties set out in Rule.23. The Complaints Sub Committee shall consist of three or more of the following:-
1. The Club Captain
2. The Club Vice-Captain
3. The Chairman

The Complaints Sub-Committee shall have power to co-opt two other Members who may or may not be Members of the Committee. The Complaints Sub-Committee shall elect a Chairman from one of their number, as occasion requires.

10 ELECTION OF MEMBERS
A proposal form provided for the purpose shall be completed and handed to the Secretary with full payment. The Management Committee have the right to refuse Membership of any new Member.

11 HONORARY MEMBERS
The President shall become Honorary Member and shall have full voting powers.

The Golf Professional appointed by South Bucks District Council may become an Honorary Member of the Club and may be co-opted to serve on the Committee.

The committee may recommend any other person for election at the Annual General Meeting as an Honorary Member of the Club. On election the Honorary Member shall pay no subscription.

12 LIFE MEMBERS
Life membership may be offered to any Lady or Gentleman member who has rendered special service to the Club. Such Life Membership must be approved at a General Meeting of the members and passed by a two-thirds majority of those present. A Life Member shall have full voting powers.

The Committee must receive nominations for Life Membership at least 28 days prior to the date set for the Annual General Meeting, duly proposed and seconded. On election the Life Member shall pay no subscription.

13. SUBSCRIPTIONS

13.1 Subscriptions shall be payable in advance on election and will be renewable on the 1st April in each year without demand direct to the Secretary. A list of Members in arrears shall be given to the Finance Committee on the 1st June in each year. Any member whose subscription is unpaid by 30th June in any year shall cease to exercise any of the privileges of membership The Management Committee may terminate the membership of any member whose subscription is unpaid on the 30th June in any year or may allow the membership to be continued subject to such restrictions or conditions as the Management Committee consider appropriate.

The current rate of Subscriptions shall be displayed at all times on the Club Notice Board.

Categories of Membership shall be:-

Full Membership Men and Ladies

Junior Members
Juniors up to and including the age of 17 may be elected to the Junior Section of the Club. They will be subject to both the Club and Junior Section rules. Upon reaching the age of 18 they shall apply for full Membership of the Club, and if elected, they must pay the full subscription starting the 1st January after their 18th birthday.

Student Membership
Membership may be offered to a person receiving full time education, who are not more than 30 years old and who are in full time education. They will pay a Junior entry fee and a Junior subscription. The student member shall submit evidence of receiving full time education to the Secretary on December 1st each year or at the time of joining or renewal. Should they transfer to full membership, they will be liable for the balance of the subscription as it then applies.

Full Members – Men and Ladies over 60 shall pay a pro rata amount of the Full Subscription.

Country Members – must reside 50 miles from Farnham Park or live for a period of six months out of the Country.

Greenkeepers & Professional Staff – will be full Members at a cost the same as Juniors

All Members shall pay the statutory Affiliation Fees as laid down by the relevant authorities, in addition to the Club Subscriptions.

13.2 ENTRANCE FEES
Entrance Fees shall be laid down by the Committee and ratified by Annual General Meeting or Extraordinary General Meeting.

A member having paid his or her subscription, irrespective of class of membership shall be deemed to have submitted himself or herself to the Rules of the Club, a copy of which shall be available on election. Membership may be renewed on the 1st April each year by the payment of the appropriate Subscription due.

14. GOODS AND SERVICES
No Officer, Shadow Officer, Member of the Committee or of the Sub-Committees’ nor anyone connected with them shall be paid a salary calculated by reference to the profits of the Club or its gross income.

15. GUESTS
Visiting Teams for matches authorised by the Committee shall be the guests of the Club on the day of the match.

16 DUTIES OF SECRETARY AND TREASURER

16.1 The Secretary shall be voted in every year by the Members and shall be responsible for all books, documents and records of the Club. He/She shall keep full and accurate records of Meetings, Proceedings and Club Competitions. He/She shall post the Notice of Annual General Meeting on the Club Notice Board, together with the Annual Statement of Accounts. The Accounts shall also be posted to each member of the Club. He/She shall be responsible for the various items contained written in his/her Contract of Service and job description as amended from time to time.

16.2 DUTIES OF TREASURER

The Treasurer shall be responsible for all financial aspects of the Club. He/She shall keep the Accounts of the Club and properly account for all monies received and paid by him/her on behalf of the Club, including Club Competitions. He/She shall prepare the Annual Statement of Accounts to the last day of September in each year and submit them to the Club Auditor for approval. He/She shall deliver them to the Secretary as soon as possible after Audit to enable them to be posted to all Members. The Treasurer will receive an Honorarium as determined by the Annual General Meeting for his/her services.

17 GENERAL MEETINGS
The Annual General Meeting shall be held on the last Monday of October in each year.

The Committee may call an Extraordinary General Meeting whenever they see fit and they shall be bound to do so on receiving a requisition signed by twenty members of the Club. The notice calling such a meeting shall state the purpose for which such meeting is being called.

Fourteen days notice of every Annual General Meeting or Extraordinary General Meeting so convened shall be sent in writing to each member at his or her last registered address.

At any General Meeting, Twenty members must be present to form a quorum and the voting shall be taken in such manner as the Chairman may direct. At every General Meeting the Chairman may vote and in the case of equality of votes, shall have the casting vote to maintain the status quo.

18. CESSATION OF MEMBERSHIP
If any member fails to pay his/her subscription by the 30th June after it has become due, notice calling attention thereto shall be sent to the last registered address and if the amount due is not paid by the end of June his/her membership shall cease. In extenuating circumstances, the management committee has the discretion to consider late applications for renewal of membership.

19. ALTERATION OF RULES
Save as in these Rules provided, no rule shall be made, repealed or altered except by a two-thirds majority of the members present at an Annual General Meeting or any Extraordinary General Meeting specially convened for this purpose.

Twenty-one days notice of the intention to propose any alteration to a rule, a new rule or to repeal a rule, with the effect thereof shall be given in writing to the Secretary, who shall, fourteen days previous to the date of such meeting to consider the proposition, post a notice of such proposal to every member of the Club at his/her last registered address and in addition affix to the Club Notice Board a copy of such notice.

If at any General Meeting a Resolution for the dissolution and distribution of the Club funds shall be passed by a majority of the Members present and at a Special General Meeting held not less than six weeks thereafter (of which not less than 4 weeks written notice shall have been given to each Member and at which not less than one half of the Members shall be present) that Resolution shall be confirmed by a Resolution passed by a majority of two thirds of the Members present and entitled to vote thereon, the Committee shall thereupon or at such future date as shall be specified in such Resolution proceed to realise the property of the Club. After the discharge of all liabilities the Trustees shall hold the balance of the monies raised upon trust to divide the same in accordance with the distribution provisions set out in the said Resolution

20. BYLAWS AND RULES FOR COMPETITIONS AND MATCHES
The Committee shall be empowered to make Bylaws and Rules for Competitions and matches to meet temporary emergencies or for any purpose for the well being of the Club and such Bylaws and Rules shall remain effective until repealed by the Committee or set aside by the members at a General Meeting.

21. CONDUCT OF MEMBERS ON THE GOLF COURSE
The Farnham Park Golf Course is the property of and under the jurisdiction of South Bucks District Council. No member of the Club shall have priority over non-members or casual players on the Golf Course and members must at all times strictly conform to the Rules of the Course and Bylaws as laid down by South Bucks District Council from time to time.

22. RULES FOR GOLF COMPETITIONS AND MATCHES
Members shall comply at all times with the Competition Rules passed from time to time by the Management Committee.

23. COMPLAINTS/DISCIPLINARY PROCEDURE

23.1 Any complaint shall be made in writing to the Secretary who shall forthwith send a copy of such complaint to all persons complained against and to the Complaints Committee and shall convene a meeting of the Complaints Committee at the earliest convenient date.

23.2 The Complaints Committee shall consist of the Captain, Vice Captain, and the Chairman with the power to co-opt two other Members of the Committee at their discretion.

23.3 The Complaints Committee shall have the power to reprimand, suspend, expel from the Club or impose any other form of restriction of club privileges which they consider appropriate on any member who infringes any Rule or Bylaw of the Club or whose conduct shall in their opinion be prejudicial to the character or interest of the Club or whose conduct is likely to endanger the welfare, unanimity or good order of the Club.

23.4 In all cases any complaint or complaints against a member shall be considered by the complaints Committee at their next regular meeting or at an emergency meeting convened as aforesaid for the purpose and the Complaints Committee shall be in power to require the member concerned to withdraw from the facilities of membership upon receipt of a Notice summoning them to appear before it until the date of the meeting to which they shall be summoned.

23.4 If the Complaints Committee are of the opinion that the complaint or complaints do not warrant them summoning such member to appear before them, such member and the complainant shall be notified to this effect.

23.5 If the Complaints Committee are of the opinion that the breach or breaches of Rules complained of against a member does warrant them being summoned to appear before the Complaints Committee, at least seven clear days notice in writing shall be given by the Secretary to the member of being so summoned and the notice shall contain a statement detailing the breach or breaches of Rules complained of.

23.6 No member shall be reprimanded, suspended, expelled or have his privileges restricted save as provided for in sub-paragraph (3) hereof without being first summoned before the Complaints Committee and full opportunity afforded him to defend himself.

23.7 Any appeal against the decision of the Complaints Committee as aforesaid shall be made to the Committee and shall be in writing to the Secretary within 30 days from the date of the Complaints Committee’s decision and such appeal shall contain a statement detailing the grounds of appeal. An appeal as aforesaid shall be heard at the next regular meeting of the Committee or at an emergency meeting convened for the purpose and the decision of the Committee shall be final and binding.

The appeal Committee shall be made up of a minimum of three and no more than five members of the Committee who were not present at the original hearing with the exception of The Chairman who shall chair the appeals committee The Chairman shall not have a vote at the appeals hearing. The decision of the committee shall be final and binding.

At the hearing of the appeal voting shall take place by secret ballot and any resolution shall require a two thirds majority of the members present and voting. From the date of lodging the appeal as aforesaid until the same is determined, the Appellant shall have full facilities of membership reinstated.

23.8 The Chairman shall be the Chairman of the Complaints Committee and in his absence the Complaints Committee shall at each meeting elect the Captain as Chairman, who in the event of an equality of votes shall have a second or casting vote.

23.9 The Quorum required at a meeting of the Complaints Committee shall be two of the nominated three as allowed in para. 23.2.

24 Communication (including Notices) by the Golf Club to Members
(a) Unless otherwise provided for in these Articles or by the Act, the Club may send a document or information to a member by the following means:
1. in hard copy form by sending it by post in a prepaid envelope addressed to the member at the address held by the Club in its register. Provided that the address is in the United Kingdom, and it was properly addressed, prepaid and posted, service of the document or information is deemed to have been received by the intended recipient 76 hours after it was posted;
2. in electronic form if the member has given an e-mail address for this purpose. Provided that it was properly addressed, the document or information is deemed to have been received by the intended recipient 48 hours after it was sent; or
3. by making such document or information available on the Club website. The document or information shall be readable and downloadable, and the recipient shall be notified of its presence and how to access it. The document or information is deemed to have been received by the intended recipient when the material was first made available on the website or, if later, when the recipient received (or is deemed to have received) notice of the fact that the material was available on the website. It shall be available on the website for at least 28 days beginning with the day on which notification was sent to the intended recipient, provided that temporary non-availability wholly attributable to circumstances that it would not be reasonable to have expected the Club to prevent or avoid shall be disregarded.
(b) Where a member has received a document or information from the Club otherwise than in hard copy form, he may require the club to send him a version of the document or information in hard copy form. The Club shall send free of charge such document or information in hard copy form within 21 days of receipt of any such request.
(c) A document or information sent or supplied by a member to the Club or by the Club to a member is sufficiently authenticated if:
1. in hard copy form, it is signed by the person sending or supplying it; and
2. in electronic form, the identity of the sender is confirmed in the manner specified by the Company or, where no such manner has been specified by the Club, if the communication contains or is accompanied by a statement of the identity of the sender and the company has no reason to doubt the truth of that statement.

Rule 24 supersedes all other rules appertaining to posting of information to members.